Office/Finance Administrator
Aleph Holdings is a high growth management company that is operating businesses and actively engaging in joint ventures focused in the trades industry as well as developing and investing in multifamily real estate. Our team of entrepreneurs is focused on serving our customers, as we are grateful to be able to scale multi-million-dollar businesses each year.
Core Responsibilities:


  • Assist in bookkeeping duties for Partnership companies using Quickbooks Online

  • Run payroll for specified companies using Gusto, Quickbooks Payroll, etc

  • Job costing labor and material expenses weekly into Wallogy (Proprietary ERP) from Quickbooks

  • Updating accounts payable and scorecard information

  • Assist with A/P and A/R:  Deposit checks and issue checks when needed

  • Ensure proper documentation is received from subcontractors: COI, W9, Sub Agreement


  • Responsible for incoming and outgoing mail

  • Manage recurring office supplies needs and office cleanliness

  • Schedule company quarterly meetings and social events

  • Audit company records: Vehicle insurance, gas cards, certificates of insurance, etc 

  • Assist with Employee on-boarding and off-boarding

  • Scan and file documents in Google Drive

  • Manage the Billing Email and prioritize the task lists

Preferred Qualifications:
  • Experience with bookkeeping and Quickbooks or comparable accounting software
  • Experience with accounts payable, accounts receivable, and month end reconciliations
  • Ability to quickly learn and use new software systems
  • Intermediate Excel and/or Google Sheets skills
  • Willingness to be coached and humility to receive constructive feedback 
  • Familiar with payroll software systems such as ADP, Quickbooks, Gusto, etc
  • Administrative experience in an office environment