FULL-TIME • MINNEAPOLIS-SAINT PAUL, MN
Office/Finance Administrator
ABOUT
Aleph Holdings is a high growth management company that is operating businesses and actively engaging in joint ventures focused in the trades industry as well as developing and investing in multifamily real estate. Our team of entrepreneurs is focused on serving our customers, as we are grateful to be able to scale multi-million-dollar businesses each year.
Core Responsibilities:
Finance
Assist in bookkeeping duties for Partnership companies using Quickbooks Online
Run payroll for specified companies using Gusto, Quickbooks Payroll, etc
Job costing labor and material expenses weekly into Wallogy (Proprietary ERP) from Quickbooks
Updating accounts payable and scorecard information
Assist with A/P and A/R: Deposit checks and issue checks when needed
Ensure proper documentation is received from subcontractors: COI, W9, Sub Agreement
Office
Responsible for incoming and outgoing mail
Manage recurring office supplies needs and office cleanliness
Schedule company quarterly meetings and social events
Audit company records: Vehicle insurance, gas cards, certificates of insurance, etc
Assist with Employee on-boarding and off-boarding
Scan and file documents in Google Drive
Manage the Billing Email and prioritize the task lists
Preferred Qualifications:
- Experience with bookkeeping and Quickbooks or comparable accounting software
- Experience with accounts payable, accounts receivable, and month end reconciliations
- Ability to quickly learn and use new software systems
- Intermediate Excel and/or Google Sheets skills
- Willingness to be coached and humility to receive constructive feedback
- Familiar with payroll software systems such as ADP, Quickbooks, Gusto, etc
- Administrative experience in an office environment